Authority & Responsibilities

• Midwest Chapter of the Medical Library Association Officers and Committee Chairs may negotiate contracts relevant to their responsibilities as set forth in the Chapter Bylaws and Procedure Manual.
• Contracts with liability of $1,000 or less will be entered into by the Executive Board member or Annual Conference Planning Chair negotiating the contract after consultation with the Treasurer.
• Contracts with liability greater than $1,000 will be entered into by the President or another elected Officer after consultation with the Treasurer and approval of the Executive Board.
• Contracts with speakers that involve honoraria that are above $500 must be approved by the Treasurer or Conference Finance Chair.
• Form 1099-NEC or form 1099-MISC may be required to be filed when the chapter pays an individual for nonemployee compensation. For awards, speaker compensation, or services which are above the 1099 limit ($1,999 in 2026) the awardee/speaker/professional must fill out a W9 form and the treasurer must file a 1099.  Compensation above the limit must be approved by the treasurer prior to any contract being signed.

Timeline

• In the event that a contract must be finalized prior to the next Board Meeting, the Executive Board may convene a Special Meeting or conduct the review and vote via email.