Communications Committee

Page history last edited by Jolene Miller 2 weeks, 3 days ago

Charge

The Communications Committee shall communicate the business, news,and issues of interest of the Chapter to the membership in a timely manner. It shall manage the public communications of the Chapter to assure currency and accuracy of information, regularly publish MIDLINE, manage website content, and track responsibility for updating information on the website. It shall manage technology related to the website, email lists, and other communication tools; create the Annual Conference website; coordinate photography and blogging during the conference and store conference photos; and investigate new technologies when appropriate. The committee shall make recommendations to the Executive Board on all policies relating to communication. It shall document communications policies and procedures on the Chapter website and in other relevant publications.

The Communications Committee shall consist of at least four members appointed to serve a two-year term by the President. The Chair and one member are to be appointed in odd numbered years. Two members are to be appointed in even-numbered years. One member is responsible for outreach and serves as the MILDINE editor. One member serves as the webmaster, and one member serves as the Annual Committee Liaison.

Published at https://mcmla45.wildapricot.org/communications-committee

Ongoing Responsibilities:

Coordinate conference photographers and bloggers.
Submit items of interest to MIDLINE.
Submit documents to the Archivist or use link on page to deposit automatically.
Coordinates with Annual Conference Committee as needed.

Provide web space for conference website.
Link to conference website from chapter website, blogs, Facebook page, etc.

Coordinates with Membership Secretary as needed (mailing list maintenance, etc.).

Timeline/Activities

Late Oct	Send letter of thanks to outgoing committee members. (Chair)
Nov/Dec	Send report to President and Recording Secretary for December Board Meeting.
December	Attend December Board Meeting
Jan/Feb	Send report to President and Recording Secretary for February Board Meeting.
February	Attend February Board Meeting
Mar/Apr	Send report to President and Recording Secretary for April Board Meeting.
April	Attend April Board Meeting
May/Jun	Send report to President and Recording Secretary for June Board Meeting.
June	Attend June Board Meeting
Jul/Aug	Send report to President and Recording Secretary for August Board Meeting.
August	Attend August Board Meeting.
Sept/Oct	Send report to President and Recording Secretary for October Board Meeting.
October	Attend October Board Meeting
	Send report to President and Recording Secretary for Annual Chapter Business Meeting.
	Attend Annual Chapter Business Meeting.
Oct/Nov	Update Board and Committee rosters on Chapter website and Chapter Wiki.

Communications Channels & Assets

Chapter website - hosted at Wild Apricot - MIDLINE is part of the website.

MIDLINE - chapter newsletter/blog

Mailing lists - hosted by NNLM.

Chapter Board - chapter-board@midwestmla.org
Chapter Members - chapter-members@midwestmla.org
Chapter Committees - chapter-committees@midwestmla.org
Role-based email accounts - also hosted at pair.com

alt.mla.representative@midwestmla.org
members@midwestmla.org
mla.representative@midwestmla.org
past.president@midwestmla.org
president.elect@midwestmla.org
president@midwestmla.org
recording.secretary@midwestmla.org
representative.at.large@midwestmla.org
treasurer@midwestmla.org
awards@midwestmla.org
communications@midwestmla.org
midlineeditor@midwestmla.org*
webmaster@midwestmla.org
Midwest Chapter Wiki - procedure manual and other Chapter documentation
Facebook page
Feedburner account - RSS feed management for ConnectMidwest posts & comments, MIDLINE posts & comments (use webmaster@midwestmla.org account)
Annual Conference Twitter hashtags - #midwestmla13, #midwestmla12, etc etc (will often use same for photo sharing sites like Flickr) (unclear if this still exists -- will check, EH, April 2018)