President

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Bylaws

The section between the lines is a direct copy from the 2024 Bylaws. Please do not edit.

Article IV. Section 1B. Term of Office.

The term of office of the President shall be one (1) year as President-Elect, one (1) year as President, and one (1) as Immediate Past President. No one may serve more than two (2) successive terms as President, President-Elect or Immediate Past President.

Article IV. Section 1I. Term of Office.

Elected officers, except Representative to the Chapter Council and Alternate Representative to the Chapter Council, shall take office at the close of the Chapter Annual Business Meeting or following their election and serve, unless they resign, die, become incapacitated, or are removed, until the close the Chapter Annual Business Meeting at the end of their terms of office or until their successors are elected and assume their duties.

Article IV. Section 2A. Duties.

The duties of the President shall be

to preside over all meetings and to represent the Chapter at all times and on all occasions not in conflict with any other officer’s defined duties and responsibilities;
to appoint members to and designate chairs of Chapter committees, except the Nominations and Elections committee;
to appoint a Chapter Archivist, Auditor, Governmental Relations Liaison, and (if desired) a Parliamentarian (A parliamentarian may be appointed to serve a term concurrent with that of the President. This person may be reappointed to serve additional terms.);
to appoint special liaisons to MLA when requested;
to submit an Annual Report to MLA Headquarters by the date requested, and
to perform all other duties prescribed by these Bylaws and by the parliamentary authority adopted by the Chapter.

Article IV. Section 4A. Vacancies.

A vacancy arising in the office of President shall be filled by the President-Elect, who shall cease to be President-Elect, shall serve out the unexpired term of the President, and shall continue as President for the full succeeding term to which they were elected.

Article VII. Section 1B. Standing Committees.

The President, in consultation with the Executive Board, shall designate and announce committee members and chairs in advance of the beginning of their term of office and when these appointments shall take effect. Unless otherwise approved by the Executive Board, members of standing committees shall be appointed for terms two (2) years, and may be reappointed for a second term. The President shall have the discretion to terminate appointments. Neither the President nor President-Elect shall serve on or appoint members to the Nominations and Elections Committee.

Article VII. Section 2A. Special Committees.

The Chapter President may appoint such other special committees as are necessary with the advice and consent of the Executive Board.

Ongoing Procedures

Call for, arrange, and preside over all Chapter Business and Executive Board meetings. (Template_AgendaMidwestBoardMeeting)
Serve as a voting member of the Executive Board.
Arrange Presidents meetings for President, President-Elect, and Immediate Past President (see below).
Establish Special Committees and appoint chairs and committee members. Write a charge for each new Special Committee.
Authorize payment of bills submitted with proper documentation that are within the approved budget or authorized by the Board.
Represent the Chapter on contracts with liability greater than $1,000 after consultation with the Treasurer and approval of the Board.
Submit items of interest to the Communications Committee. Write a column in each issue of MIDLINE, upon request of the editor.
Attend meetings of state associations within the Chapter, upon invitation.
Submit documents to the Archivist.
Serve as an ex-officio, non-voting member of all Chapter Committees, except the Nominations and Elections Committee, or to appoint another voting member of the Board to serve in such capacity.
Arrange for a timely transfer of authority, documents and other materials to the incoming president.

Timeline

October	At the Annual Business Meeting: appoint all officers (except elected positions), committee chairs, and committee members as selected during term as President-Elect; publish President's Goals and Objectives on the Chapter web site.
	Work with Recording Secretary to schedule bimonthly Board Meetings using the Chapter's Zoom account
	Schedule Presidents meetings for the President, President-Elect, and Immediate Past President for the months in between Board Meetings.
November	Convene the Presidents meeting
Nov/Dec	2 weeks before December Executive Board Meeting, send email request for Committee reports (due 2 days before Board Meeting to President and Recording Secretary; send 2nd request 1 week before. Prepare President's Report.
	1 day before December Executive Board Meeting, compile agenda and committee reports into single PDF document and send out to Board
	Convene December Executive Board Meeting
January	Send letter of thanks to Conference Co-Chairs upon receipt of final conference report.
	Convene the Presidents meeting
Jan/Feb	With Representative at Large/Liaison State Liaisons Committee Chair, send letter to state association presidents explaining the activities of the State Liaisons Committee. Send emails to presidents requesting the names of their respective liaisons.
	2 weeks before February Executive Board Meeting, send email request for Committee reports (due 2 days before Board Meeting to President and Recording Secretary); send 2nd request 1 week before. Prepare President's Report.
February	1 day before February Executive Board Meeting, compile agenda and committee reports into single PDF document and send out to Board
	Convene February Executive Board Meeting
March	Chapter gets two free meeting rooms at MLA Annual Meeting. These can be used for committee meetings, task forces, etc. at the president's discretion.
	Convene the Presidents meeting
Mar/Apr	2 weeks before April Executive Board Meeting, send email request for Committee reports (due 2 days before Board Meeting to President and Recording Secretary); send 2nd request 1 week before. Prepare President's Report.
April	1 day before April Executive Board Meeting, compile agenda and committee reports into single PDF document and send out to Board.
	Convene April Executive Board Meeting.
	Compile committee reports from previous year Executive Board and Annual Business Meetings into an Annual Report for submission to MLA (due April 15). See MLA Activity Reports for information about Chapter annual reports.
May	If the annual conference will be held in person, work with Local Meeting Planners to arrange for a meeting room and catering for the Fall Executive Board Meeting.
	Convene the Presidents meeting
May/June	2 weeks before the June Executive Board Meeting, send email request for Committee reports (due 2 days before Board Meeting to President and Recording Secretary); send 2nd request 1 week before. Prepare President's Report.
June	1 day before June Executive Board Meeting, compile agenda and committee reports into single PDF document and send out to Board.
	Convene June Executive Board Meeting.
July	Convene the Presidents meeting
July/Aug	2 weeks before August Executive Board Meeting, send email request for Committee reports (due 2 days before Board Meeting to President and Recording Secretary); send 2nd request 1 week before. Prepare President's Report.
August	Convene August Executive Board Meeting.
Sept/Oct	2 weeks before October Executive Board Meeting, send email request for Committee reports (due 2 days before Board Meeting to President and Recording Secretary); send 2nd request 1 week before. Prepare President's Report.
September	Convene the Presidents meeting
	Begin planning materials for the Chapter Annual Business Meeting.
	Begin compiling information and prepare the Chapter mid-year report for MLA (due mid-October). See MLA Activity Reports for information about Chapter mid-year reports.
October	Attend and preside over October Executive Board Meeting and Chapter Annual Business Meeting.

Appointment Notes

Appointee to the position of Parliamentarian should have had previous organizational experience with Robert’s Rules of Order.

Presidents Meetings

Bimonthly Presidents meetings (scheduled the months between Executive Board Meetings) were established in 2026 as a way to smooth leadership transitions as well as strengthen the President's leadership by providing support and creating space to discuss issues to be brought to the Executive Board.